To be a human resource person is no easy feat as one is in charge of recruitment, induction, performance management, staff training, and development, among other responsibilities. This position requires a person to have people skills, be self-driven, be goal-oriented, and be tech-savvy to be aware of the latest HR tools in the market.
As a human resource person, it is essential to be updated on current issues to be aware of any labor laws that could affect your department. Follow the tips below to reduce the workload of the HR person to free him for other significant responsibilities;
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1. Automate the Human Resource Operations
Most human resource work is repetitive and routine, which makes it possible to automate it. There are many human resource software and tools in the market the organization could invest in to make this process efficient. Tasks like performance appraisals, employee surveys, annual reviews, staff payroll, attendance records, and time logs can easily be automated.
The data collected is then saved in soft copies. An automated system can also help share adverts on vacancies from the company via online platforms instead of using the traditional methods of placing adverts manually on different platforms. This system saves the company money, time, and space since the quantity of paperwork is reduced, and fewer employees are required to do the job.
2. Outsource Human Resource Services
The human resource department is responsible for all the aspects that involve employees in a company including payroll. Utilizing Singapore payslips software can help you save large amounts of money spent on processing manual payroll. However, a medium-sized company may not have enough workload to hire a full-time human resource person. In such a scenario, it is advisable to outsource HR services from professional companies.
There are many advantages of outsourcing, as explained by hrassured.com.au. Your company will save time, focus on other significant issues, get professional human resources services, promote your brand in the market, and achieve more for less and in a shorter time. A small company may not be well versed or updated with regulations that pertain to human resource issues. The outsourced professionals will give support in such situations.
3. Plan your Day
Plan in advance what you plan to do for the day, even before you get to work. Have a to-do list with clearly spelled out goals for the day. This will keep you focused and motivated. Schedule the activities of the day in order of importance and priorities. In the morning, you have a higher concentration level as you are fresh for the day. There are also fewer interruptions as everyone is still settling down at their workstations.
Please start with the most important, urgent, and demanding duties to get them off your list—cluster-related responsibilities at the same time slot to avoid going back and forth. For example, if you need to photocopy a document, do all the copies you require to make for the day.
4. Know Your Peak Time
Each person has a time in the day when they are most productive and focused, the peak time. Schedule to do the most critical tasks at your peak time. Control walk-ins and interruptions to have optimum concentration and attention. Slot meetings, telephone calls, and answering emails to less productive hours.
Have time slots when employees and visitors can see you unless it is an emergency. If possible, have all the departments coordinate their core time slots. This time management style will free you to do much more than you would typically do if you have an open-door policy.
5. Delegate to Other Employees
Delegate routine and non-core responsibilities to other staff to free yourself to concentrate on core and essential duties. The culture of delegation benefits the organization in many ways. You develop the team when you delegate duties outside of their responsibilities. This builds an environment of trust as employees will appreciate recognition for their abilities.
There will also be a seamless flow of operations since many staff are well versed with routine duties and can do them in the absence of the responsible person. There is also flexibility as every employee can work in any department if need be. This, in essence, will be an advantage to your human resource department as you will have enhanced teamwork in the organization.
6. Control Meeting Time
Meetings take a lot of time and negatively affect productivity in many companies. The fewer they are, the better for everyone. To save time usually used in meetings, have controlled meetings, which have time slots and days. Schedule recurring meetings to be held on a particular day and have a controlled timeslot.
Long meetings, in most cases, are non-productive as the members’ concentration wanes after some time. Designate in advance important meetings, start and end on time. Request members participating in the meeting to be ready beforehand to use as little time as possible in the presentations. This will keep people focused and alert throughout the entire session.
7. Take Care of Yourself
Overwhelming demands and long-to-do lists can cause undue pressure in your day, leading to fatigue and eventually burnout. Though hard-pressed for time, and has an overflowing in-tray, remember to take care of yourself. To remain alert for the entire day, take breaks in between tasks to relax. Leave your desk, and take time off the screen and if possible, go for a short walk to clear off your mind. When you are overwhelmed by the workload, take care of the most crucial responsibility and leave the rest for another time. This will protect you from burnout and fatigue.
A human resource department is usually a beehive of activities. It may sound far-fetched that you can have a manageable day where your day flows without pressure. It is possible if you use the above steps to take charge of your forever-packed calendar. Take your time to implement the tips, and with time, you will have days that are far better organized and focused. You will be able to free up yourself to concentrate on significant duties. You will be in control of your time, work, and every other responsibility that pertains to your office.
